Begin with the purchasing specification
Confirm that the requested product name, reference code, strength, format, and packaging are aligned before reviewing batch-specific information.
- Product identity
- Catalog reference
- Specification and unit
- Packaging configuration
Match records to the batch discussion
Ask which documents are available for the product and batch under review. Document types and release information can vary, so availability should be confirmed during the inquiry and quotation process.
- Certificate of Analysis, when available
- Identity or purity data, when applicable
- Safety information, where applicable
- Batch and lot references
Record open questions before approval
Keep one list of deviations, missing information, packaging questions, and destination requirements. Resolve that list before commercial approval or dispatch planning.